Workforce planning for a new era — from the employees through to leadership
Self-scheduling, AI-assisted roster creation and end-to-end processes all the way into payroll, with analytics on plan quality, utilisation and bottlenecks for leadership.
The benefits of inplan
Employees who shape their plan
Self-scheduling, the shift marketplace and shift swapping give employees real say over their own plan. The approval rate makes fairness visible to everyone, while individual figures stay private.
- Enter your own shifts and requests, matched to the real demand
- Record your own availability and absences
- Swap shifts, hand them on or pick up open ones
- Fairness visible across the team, personal figures stay private
- Your own plan on your phone, whenever you need it
- Time tracking in the app
- Shifts straight into your own calendar, whether Apple, Google or Outlook
Greater satisfaction, less turnover.
Planning that goes beyond the unit boundary
Traditionally each unit plans on its own: synergies go unused and the plan becomes rigid for everyone. inplan plans centrally across boundaries, with multiple employments and flexible employment models; thanks to inpool, external staff join the same process seamlessly.
- Plan staff across unit boundaries and request them from other units
- Spread employees from a shared pool across several units
- Float and temporary staff from inpool in the same plan
- One person with several employments, planned and paid separately
- Map any working model and combine them freely
Synergies instead of silos.
One process instead of ten disconnected tools
From demand through planning and time tracking into payroll, without double entry. Open interfaces, for example to clinical information systems, SAP and inpool.
- See where staff are missing and fill the gap straight from the demand
- Record working hours, with a reason for any deviation
- Time accounts for overtime and holidays, defined as you need them
- Premiums and allowances calculated automatically
- Straight to payroll once signed off
- Connected to clinical systems, payroll and inpool
No break between planning and pay.
Better, fairer plans, because nothing stays hidden
Operational and legal rules live in the system, not in someone’s head. On top of that, indicators make plan quality and fairness measurable. Both show up in the plan, so mistakes never happen in the first place, because planners see where something is off.
- Legal and operational rules checked continuously
- A hint when shifts are unevenly spread across the team
- Release plans deliberately, before the team sees them
- Several planners at once, changes show up for everyone instantly
- The original plan and every change, traceable
Fewer costly mistakes. The planning knowledge belongs to the organisation, not to one person.
AI that takes work away
Generate and optimise whole rosters at the press of a button, by the same rule set the planners see. Plus an assistant that acts, explains and warns, in plain language.
- Generate or optimise whole rosters at the press of a button
- Ask inplan answers questions about the plan and changes it once you approve
- Suggestions for internal cover when someone drops out
- Anomalies in time records are flagged instead of hunted for
Less effort, even in difficult cases.
Deciding with numbers, not gut feeling
Plan quality, utilisation, capacity and fairness become measurable. Leadership sees where capacity is missing and where resources are tied up.
- Capacity and utilisation at a glance
- Plan quality and fairness measured, not guessed
- Turnover and cost-effectiveness in view
- All units in one system, on one set of data
- Every role sees and edits exactly what it is allowed to
Run the organisation with the future in mind.
A system that grows with you. Simple enough at its core for a small organisation, configurable enough for large healthcare institutions.
- Intuitive and easy to use
- Ready to use without training
- Configured quickly and easily
- Personal support during the rollout
- For practices, clinics and care homes too
inplan is built in practice.
We know workforce planning in healthcare from up close, and we develop inplan together with organisations that show us their real requirements. With inpool we have run a platform for staffing pools for more than seven years, so we know how these organisations work and are well connected in the sector. We are looking for hospitals that want to develop inplan further with us, and for technology partners.
“inplan is an enormous relief in my daily work. The feedback from the team has been positive throughout.”
“Of all the tools we evaluated, inplan convinced us the most.”
“Pool planning runs cleanly and quickly in inplan, and the staff are very happy with it.”